HUB21 DATA SUBJECT APPLICATION FORM

GENERAL INTRODUCTION

It is envisaged for data subjects (from here on referred to as “Applicant”) defined as the

relevant person by the Personal Data Protection Law numbered 6698 (“PDP Law”) to make

some requests on processing of their personal data in compliance with the PDP Law Article 11.

According to the PDP Law Article 13 paragraph one; the applications regarding these rights

shall be forwarded to the controller HUB21 Learning UK Limited (“Company”) in written or

in other means determined by the Board of Personal Data Protection (“Board”).

In the light of the aforementioned, the application can be submitted by printing out this form

and through;

• the Applicant’s own application for his/her name

• Notary

• Signing with the secure electronic signature envisaged by the Electronic Signature Law

numbered 5070 and sending it with an e-mail to the Company’s e-mail address

info@thehub21.com.

• Applicant sending an e-mail from the registered e-mail address which is previously

declared to our Company.

Below, the channels of written application are defined by explaining how to forward the written

applications to us. We would kindly request for you to follow the detailed steps that are stated below.

Our Company, may request additional information to verify the Applicant’s identity for the e-

mail applications made by the Applicant and take the necessary precautions.

The applications you submit to our Company will be responded within thirty days.

1. Applicant’s Contact Details

1.1. For the Citizens of Republic of Turkey

Name:

Surname:

Turkish ID Card Number:

Phone:

E-mail:

(We are able to respond quicker if you choose this option.)

Residency or Business Address:

1.2. For Foreign Nationalities:

Name:

Surname:

Nationality:

Passport Number/ID Number:

Phone:

E-mail:

(We are able to respond quicker if you choose this option.)

Residency or Business Address:

2. Please explain your relation with our Company. (user, business partner, former employee,

third party firm etc.)

C. Please state your request within the scope of PDP Law in detail:

D. Please choose a notification method regard to our response to your application:

I want it to be posted on my address.

I want it to be e-mailed.

(We are able to respond quicker if you choose this option.)

This herein form is drafted in order to identify your relation with our Company, and if there is

an existing relation, defining your whole personal data that are being processed by our

Company, and to respond to your relevant application accurately and within the legal time

period. In order to remove the legal risks stemming from unlawful and unjust data sharing and

especially with the purpose of securing your personal data our Company reserves its right to

request additional documents (copies of the ID card or driver’s license) and information to

identify identity and authorization. Our Company does not hold liability for the requests if the

information forwarded within the scope of the form are not accurate or up-to-date, or an

unauthorized application has been made.

Applicant (Data Subject)

Name Surname :

Date of Application :

Signature :

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HUB21 PARENT DATA PROTECTION POLICY

Privacy!

Our Company HUB21 Learning UK Limited located in London, United Kingdom cares greatly

about you and your child privacy (“Data”). So, we designed this Policy to specially inform you

on how we gather and use Data. We aim to provide all of the necessary information to help you

make informed decisions when you use www.thehub21.com (“Web Site”).

Internet and mobile applications can have serious risks if you are not careful and if you lack

knowledge on your rights. Please read this Policy carefully. By this way, you can learn about the

risks when you consent to the collection of your Data, and your important rights related with them.

And don’t forget that you guarantee that you are more than 18 years old!

You Got the Power!

You have rights that are protected by law and we have to respect those rights when we process

your Data.

Let’s Start

What is personal data?

It is basically you online! It means, any of your information that can be matched with your name

is a personal data!

People can reach your name and your information without you even knowing it. Our Company

will only process the child data when you consent or within the legal means.

Keep reading! You will learn a great deal how to avoid others identifying you without your permit.

What information we collect?

We collect quite basic information for you to enjoy and safely use our services. Look at the list

below and you will see exactly what information we collect.

- YOUR NAME/SURNAME

- YOUR E-MAIL ADDRESS/PHONE NUMBER

- YOUR CHILD’S E-MAIL ADDRESS

- YOUR CHILD’S NAME AND SURNAME

- YOUR CHILD’S VIDEO, PHOTO, AUDIO RECORDINGS

- YOUR USER NAME

- PASSWORD

When do we collect your personal information?

We collect your child’s name/last name, sex, date of birth, e-mail address, phone number, your e-

mail address, and your phone number, user name, password when you register to HUB21.

The other information of your video, photo and audio recordings are collected during your use of

the services.Why do we collect your personal information?

It is very important for us to provide you and your child a safe and secure environment. So, we do

not want anyone who could use the Websites in harm way to be in the same online environment

with you. For this and many more reasons, we want to identify the people who use our services.

In order to carry out this identification we require everyone to provide their previously mentioned

basic identity information.

We also need for you to create a username on your childs behalf to be identifiable and have your

personal account on the Website. Your password is for your own personal access to the Website

and is only known by you.

We can only collect the data above mentioned of yours and your child’s only if you give a valid

consent or when it is envisaged by the law.

Who we share your personal data with?

We share your personal data with our hosting server provider in AWS for keep the Websites

running.

Take the Power and Know Your Rights

You and your child has the following rights in relation with your personal data that are being

processed by us.

- Learn if your personal data is being processed,

- Ask for the details of ways and which your personal data are being processed,

- Learn the purposes behind the processing, and ask if your data is being processed

with those specific purposes,

- To learn the ways and which your personal data are being transferred,

- To request rectification of their personal data in case they are processed uncomplete

or inaccurately, and to request for third parties the personal data are transferred, to

be informed on the relevant rectification process,

- To request erasure, destruction, anonymization in case the grounds for personal

data processing are disappeared, and the third parties the personal data are

transferred, to be informed on the relevant processes,

- To object in the face of negative consequences against the data subject stemming

from the personal data to be analyzed by the wholly automated systems,

- To request damages suffered from unlawful personal data processing, to be

compensated.